Event Calendar

CHAMBER & COMMUNITY EVENTS

POSTPONED - 2020 Landscape & Home Expo

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Name: POSTPONED - 2020 Landscape & Home Expo
Date: March 14, 2020
Time: 9:00 AM - 3:00 PM CDT
Registration: Register Now
Event Description:
Rules and Regulations Attachment
The Lakeville Area Chamber of Commerce (LACC) (hereafter referred to as show producer) and sponsor/exhibitor (the person or business to whom booth space is rented) agree that this contract shall be governed by the following terms and conditions:
1. SIGNED CONTRACT and PRE-PAYMENT: Sponsorship/Booth rental will be reserved only after signing paper contract or registering electronically via ChamberMaster.  Payment for Sponsorship/booth rental needs to be paid in full prior to event date.
2. BAG SPONSOR: If Bag Sponsor fails to provide LACC with the appropriate type or quantity of bags by the deadline of 10 business days prior to the event, they will be billed $1,200 to cover the cost of rush ordering bags for the event and to cover the pre-event sponsor benefits they received.
3. REFUNDS - EXHIBITORS: A refund will be given if an exhibitor cancels in writing before the deadline listed on the registration form. If you cancel after the deadline, a refund will not be processed. Show producer will not provide refunds due to poor attendance.
4. REFUNDS – SPONSORS: A 50 % refund will be given to a sponsor who cancels in writing before the deadline listed on the registration form.  This reduced refund is due to marketing exposure received for the event.   Show producer will not provide refunds due to poor attendance.
5. LIABILITY: Show producer, event facility and their sponsors shall not be liable for failure to perform their obligations under this contract as a result of natural disasters, strikes or any other causes beyond their control. Lakeville Area Chamber of Commerce, Lakeville North High School and our insurance companies are not liable for losses or unexplained property disappearances of any kind. The show producer or its agents shall not be liable for loss or damage of vendor’s property due to theft, fire, accidents, or other causes, nor for any injury to exhibitors, its employees or agents. Security will not be present at the event.
6. AISLES: Aisles, passageways and overhead spaces remain strictly under control of show management. All exhibitors and booth personnel must remain within the confines of their own spaces. All demonstrations or promotional activities must take place within your booth space(s).
7. SET UP: Exhibitors will be allowed to set up their booths the night prior and/or the morning of the show.  Exhibitors will receive updates and important vendor information by email. No exhibitor shall be permitted to set up their booth space or spaces without having made full remittance of booth rental to show producer. The exhibitor is entirely responsible for the space leased and shall not injure, mar or deface the premises. The exhibitor shall not affix to the walls or windows of the facility any advertising, materials or signage. Exhibitor shall not drive nails, hooks, tacks or screws into, nor use tape or other adhesive device on any part of the building. Exhibitor agrees to reimburse the facility and/or show producer for any loss or damage to the premises or equipment occurring in the space leased to the exhibitor. This includes spaces occupied or travelled in during set-up and teardown.
8. TEARDOWN: No booth shall be dismantled or removed until closing time the day of the event.  Failure to adhere to this may result in exclusion from future shows. All booths must be torn down immediately at close of event.   Any items left behind by exhibitor, where owner cannot be identified, may be disposed of at the discretion of the show producer and/or Lakeville North High School custodial staff.  Lakeville North High School custodial staff agrees to dispose of reasonable amounts of trash from the event. If your booth will accumulate extensive or oversize trash, please alert LACC prior to the event for pre-approval. Lakeville North High School cannot store any booth materials overnight. In the event an exhibitor fails to teardown their booth in a timely manner, show producer will charge a fee of $200 for their staff to disassemble booth, in addition to a $100 per day storage fee to store at facility of show producer’s choice. Show producer not liable for any damages occurred to booth and display materials as a result.
9. BOOTH STAFF: All booth personnel are to be ready to work and need to be present before the doors open to the public. All booths must have at least one person in attendance at all times. Booth personnel shall wear identification badges or vendor ID’s at all times during the expo. In the event a booth has only one staff member, we ask that they only leave space for brief periods during the show.
10. BOOTH SPACE: The space contracted is to be used solely for the exhibitor whose name appears on the contract. Booths may not display or disperse any business’ information other than that of the business listed on the contract. No booth space shall be offered for use or sublet by a vendor without the consent of the show producer. If a shared booth space is approved by the show producer, the contract holder may be required to pay an additional fee to accommodate for the additional exhibitor. The additional exhibitor is not guaranteed the same benefits as the main exhibitor.  No additional space at the event, in the special section or on the marketing materials may be allowed for the additional vendor. Separate businesses owned by the same entity may be allowed. This will be determined on a case by case basis, and at the discretion of the show producer. In the event an exhibitor fails to occupy the space, or to have their exhibit completed and ready fifteen minutes prior to show time, they shall forfeit their right to the space and all pre-paid rentals.   Upon demand, they will pay any rental balance owing to show management. At that point, show management may reassign booth space.
11. BOOTH LOCATION: The show producer will make every effort to place you at your desired booth location for the event.  Lakeville North High School has restrictions on what materials can be placed on their gym floors, and exhibitors may be asked to relocate their booth to a new location in the show, based on their materials on display at the event.  Competitive vendors may be in the general location of your booth.  Exhibitors cannot request to move booth location the day of the event due to competition near to their booth display.  Any request to move booth location needs to be prior approved, (before the day of the event) by the show producer.
12. BOOTH APPEARANCE: All booth decorations must concur with facility regulations, city ordinances and local fire codes. Any violations may result in the removal of materials found to be in violation. Any special carpentry, wiring or electrical will be done at exhibitor’s expense. All City, County, Municipal, State or Federal licenses, inspections or permits as required by law of any exhibitor in the installation and operation of his display shall be obtained by the exhibitor at their own expense prior to show. All decisions pertaining to use and occupancy of booth space are within the sole discretion of show producer. There will be no moving around on setup day.
13. NEIGHBOR COURTESY: No booth shall interfere with the orderly operation of adjacent booths. Exhibitors will not be permitted to erect signs or display products in such a manner as to obstruct the view or disadvantageously affect the display of other exhibitors. Interference with the light and display of another exhibitor will not be permitted. This also includes a prohibition of music, special effects or other sound and entertainment without approval by the show producer. The exposed backs or sides of booths must be properly draped or finished with no signage, so that it will not interfere with adjoining booths. The back of an exhibitor’s display cannot overlook or impede on the booth space behind them.
14. PROMOTION: Exhibitor agrees that the purpose of booth rental is for the positive promotion of the vendor’s products or services. Vendor may sell, display, distribute information, conduct prize drawings or give out samples (see line items 15-16 for restrictions) during the expo. Display or distribution of materials deemed inappropriate for theme of event and audience in attendance will not be allowed.
15. PRODUCT SALES: Any exhibitor making taxable sales at the expo must be registered with a Minnesota Tax ID to collect the required sales tax before the event begins. Out-of-state businesses must collect Minnesota sales tax on all taxable sales made while in Minnesota. Minnesota law requires that before show manager can rent a space to any seller, the seller is required to give show producer a completed Operator’s Certificate of Compliance, Form ST-19.
16. ITEM RESTRICTIONS:  Lakeville North High School strictly prohibits the use of glitter or any substance, material or display that may damage the gym floor. Some materials may be allowed if a tarp, or other floor covering, are placed under the booth space. This must be pre-approved by the show producer prior to final registration deadline. Helium (not latex) balloons are permitted; however, exhibitor will be held responsible for retrieval costs should any become lodged in ceiling. Animals are not permitted unless pre-approved. Show producer will hold exhibitor financially responsible for damages done to facility as a result of unauthorized products or materials at the event.
17. AMENDMENTS: Exhibitor agrees to abide by decisions of show producer concerning all matters pertaining to the administration and success of the show.
 18. TERMS & CONDITIONS: This contract contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise regarding the subject matter of this contract, shall be deemed to exist or to bind any of the parties hereto.
Event Sponsors:
  • C.G.T. Limited Inc.

- Premier Sponsor-

  • Country Cabinets

- Platinum Sponsor

  • Lakeville Public Safety Foundation (LPSF)
  • Firefly Credit Union
  • Hertaus Floors, Inc.
  • McDonald Eye Care Associates
  • New Spaces Remodeling
  • New Spaces Remodeling
  • Wings Financial
  • MOR Golf and Utility Inc.
  • Great Lakes Home Renovations
  • Infinite Floors
  • Stonewood Hardscapes and Design, LLC

Show Bag Sponsor

  • Great Southern Bank

Show Sponsor

  • Merchants Bank Lakeville
  • General Heating & Air Conditioning
  • Citizens Bank Minnesota
  • Cayering Lawn Services
  • Sun Thisweek Lakeville & the Dakota County Tribune
  • All Saints Catholic Church & School
  • Landscapes Unlimited
  • Thrivent Financial - Lakeville - Heritage Group - Josh Malwitz
  • Bob Curtis Agency Farmers Insurance
  • Haferman Water Conditioning Inc.
  • Dick's Lakeville Sanitation
  • dREamodel Inc.
  • Lightning Restoration
  • Advantage Seamless Gutters
Location:
Lakeville North High School
Date/Time Information:
POSTPONED - TBD
 
Contact Information:
Brenda Kluck
Fees/Admission:
Exhibitors:
$350    Chamber member - non sponsor booth, (Early Bird Reg.- price will be $300, register by 12/31/2019)
$750     Non Chamber Member booth
 $575    1st Time Show participation - (for Non Chamber Members) includes 2020 Expo & 1 year Lakeville Chamber Membership.
$25        Electricity - Need to request in advance of show
$50        Advertising Insert/Coupon - must provide 2000 inserts/coupons to Chamber by 3/5/2020 to be added to show bags.
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